Aspire Landscape Software: Pricing, Features and Who It Fits

What Aspire Landscape Software Does

Aspire is one system for the whole job, from the first property walk to the month-end close. Where a residential route app starts from the schedule, Aspire starts from the estimate and the job cost, and that is the part commercial maintenance and design-build companies buy it for. Aspire Software says it was founded in 2014 by Kevin Kehoe, a landscape-industry consultant for 25 years, and Mark Tipton, who had produced the BOSS LM landscape software, and that it became part of ServiceTitan through an acquisition in 2021.

1. 1

   Prospect and property

   The CRM is property-centric: contacts, issues and tickets hang off the property, which suits commercial accounts with several sites under one owner.

2. 2

   Estimate from a template

   Bids are built from templates and kits priced on your own production factors, with margins and markups set by management per branch, division and service.

3. 3

   Won bid becomes a work ticket

   A won estimate lands in scheduling as work tickets you drag onto crews; recurring maintenance visits are set once.

4. 4

   Crew works the ticket

   Crews log hours and materials against the ticket on their own phones in Aspire's mobile app, which keeps working offline and syncs later.

5. 5

   Invoice and collect

   Invoices come from the ticket details; electronic payments are an add-on quoted on top of the license.

6. 6

   Job cost and close the month

   Labor, material and other costs roll up per job in real time, and Aspire pushes vendor invoices, A/R deposits and month-end P&L per division to the accounting system.

How Aspire Pricing Works

Aspire does not publish a price list. Its plans page says pricing depends on company size, complexity and the solution that fits, billed as a single monthly license fee that covers everything in your contract with no limit on users. That last part matters more than it sounds: per-user apps charge for every crew leader who needs a login, while Aspire's price does not move when you add a foreman. Expect a demo and a quote, not a checkout page. Aspire's own comparison pages sort clients by annual revenue: Crew Control for small businesses, Aspire Growth for $1 million to $3 million, Aspire Corporate for $3 million to $15 million, and Aspire Enterprise above $15 million.

Source: Aspire's plans, landscape software and Aspire vs Jobber pages, read October 2026.

Estimating and Job Costing in Aspire

This is where Aspire earns its price. Estimators build bids from templates and kits that carry your own production rates, so a 40-yard mulch install is priced the same way whether the senior estimator or the new account manager writes it. Management locks the approved margins and markups per branch, division and service type. The material list on the estimate then becomes a checklist on the crew's work ticket, and the hours and materials the crew logs come back as job cost against what you bid.

Aspire describes its pricing method as a multiple overhead recovery system: a markup recovers overhead, and a margin on top of that sets the final price. Run your own numbers through the same arithmetic below before the demo, so you can tell whether the estimates it produces will look like yours. If you have never worked out your overhead rate, start with how to price lawn care jobs and the profit margin calculator.

Job costing is the payoff. Because every ticket carries real labor hours and material, you can see which properties, services and crews make money while the season is still running, not when the accountant closes the year. Until you are ready for that, the free landscaping estimate template keeps the same line-item discipline on paper.

Aspire vs Crew Control: Which One Fits

Aspire sells two products to landscapers. Crew Control is the lighter, published-price one, for small crews that need scheduling, routing, time tracking and billing; Aspire positions it as a stepping stone that migrates to the full platform. Aspire itself is the quoted, all-in system.

Signs You Are Ready for Aspire

What Implementation Takes

Aspire assigns each new client a dedicated implementation manager for the whole onboarding and uses a train-the-trainer method: you pick power users from leadership, admin, accounting, estimating and production, and they become the in-house experts everyone else asks. That is good for adoption, but it means those people spend real hours on setup. Plan it for your slow season, not the spring rush.

On the accounting side, Aspire integrates with QuickBooks, QuickBooks Online and Acumatica. It does not run a two-way sync: it pushes limited data, meaning vendor invoices, A/R deposits and month-end P&L for each division, into the accounting system. Crew hours approved in Aspire export as a payroll file for your payroll system, unless you buy Aspire's separately quoted payroll service.

Aspire Alternatives Worth a Demo

Aspire's comparison hub covers eleven platforms; nine are landscape and lawn care tools and two (Janitorial Manager and Team Software's WinTeam) are commercial cleaning software. Read those pages as the vendor's own pitch, but the landscape names are a fair shortlist for anyone pricing landscape business software:

For two names on that list, our Jobber vs Service Autopilot page prices both plan by plan, and the lawn care CRM comparison scores six platforms on customer records and follow-ups. BOSS LM is the landscape system Aspire co-founder Mark Tipton produced and managed before Aspire.

Quick Reference: Aspire at a Glance

Common Questions